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People ask us most weeks what they should use for passwords, backups, email or AI, so here is the list in one place. Every tool on it is one we run ourselves at Beyond or have set up for a client and would set up again. If something stops earning its place, it comes off.
Some of these links are partner links, which means Beyond may earn a commission if you sign up through them. It never changes what you pay, and it never changes what makes the list. If you would rather we set one of these up for you, or you are not sure which fits, talk to us or ring 027 232 3232.
Security and passwords
The first things we set up for any business, before anything clever.
1Password
One strong password per site, shared safely across the team.
Who it's for: Any business with more than one login to look after, which is every business.
Check it out
Keeper
A password manager with the admin controls bigger teams and compliance people ask for.
Who it's for: Firms that need roles, reporting and a record of who has access to what.
Check it out
Bitdefender
Endpoint protection that catches the things people click on, without slowing the machine down.
Who it's for: Every laptop and desktop in the business, and the home ones that touch work email.
Check it out
Backups and storage
A copy of everything that matters, somewhere a ransomware crew cannot reach.
IDrive
Set and forget backup for computers and servers, with versions you can roll back to.
Who it's for: Anyone whose files live on one machine and nowhere else.
Check it out
Proton Drive
Encrypted storage from the Proton stable, so even the provider cannot read your files.
Who it's for: Firms holding client documents that must stay private.
Check it out
Email security
Most attacks start in the inbox. These stop the common ones.
EasyDMARC
Stops people sending email as your business, and shows you who is trying.
Who it's for: Any business with its own domain. Run our free spoofing check first to see where you stand.
Check it out
Proton
Private email, calendar, storage and VPN from Switzerland, built so nobody reads your mail but you.
Who it's for: Firms that handle confidential client matters and want email that is private by design.
Check it out
AI tools
The ones we actually use day to day, not the ones making the most noise.
Claude
The model behind Atlas and most of what we build. Careful with facts, good with long documents.
Who it's for: Anyone who writes, reads or decides for a living.
Check it out
Gamma
Turns a rough outline into a presentation or a one page site in minutes.
Who it's for: People who present to clients and would rather not fight with slides.
Check it out
ElevenLabs
The voice Atlas speaks with. Natural voices for explainers, phone greetings and ads.
Who it's for: Businesses making video, training or anything people listen to.
Check it out
Business and finance
Boring in the best way. They just work.
Xero
The accounting system most of our clients run, and the one our systems plug into.
Who it's for: Every New Zealand business that invoices.
Check it out
Stripe
Card payments and subscriptions that just work, online and on invoices.
Who it's for: Anyone taking payment from a website or a quote.
Check it out
Canva
Quick, on brand creative for socials, quotes and signage. Kiwi made.
Who it's for: Small teams without a designer on call.
Check it out
Some links are partner links. We may earn a commission at no extra cost to you. See our terms.
Partner links go through our own /go links so we can see which tools people find useful. The count is a number, not a record of who clicked. More in our privacy policy.